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Board of Commissioners Meeting Minutes

LAURENS COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
APRIL 3, 2018 @ 5:30 P.M.

The Laurens County Board of Commissioners held their regularly scheduled meeting on Tuesday, April 3, 2018, at 5:30 P.M.   Present were, Chairman Jeff Davis, Commissioners Trae Kemp, Emory Lake, Tommy Daniel, Ms. Julie Driger, County Administrator Bryan Rogers, and County Attorney Billy Kight.   County Administrator Bryan Rogers gave the invocation and led the Pledge of Allegiance.

The first item was the approval of the minutes of the March 6, 2018 regular meeting.  Ms. Julie Driger made a motion to approve the regular meeting. Commissioner Trae Kemp seconded the motion. All voted in favor. 

The next item was Revise Speed Detection Ordinance.  Chairman Jeff Davis stated this is on Blackshear Ferry Road and Country Club Road.  Chairman Davis stated there have been several residents in the area that have asked to lower the speed limit on these two county roads and that the Sheriff’s Office start enforcing the speed out at the new bridge. County Administrator Bryan Rogers stated GDOT did come and evaluate the roads and they did state that the roads did qualify to lower the speed limit to 45 MPH based on the conditions on these roads.  Mr. Roger stated that upon approval of the list of roadways, he will send it back to GDOT and local law enforcement will be able to run radar out there and to write tickets.  County Attorney Billy Kight stated the Board will have to make a motion to revise the speed detection list to lower the speed limit on these two roads. Chairman Davis entertained a motion to revise the speed detection ordinance to lower the speed limit to 45 MPH on Country Club Road and West Blackshear Ferry Road. Commissioner Tommy Daniel made motion to revise the speed detection of these roads.  Commissioner Trae Kemp seconded the motion.  All voted in favor.

Next was Evans Disposal Contract.  Chairman Davis stated the county accepted bids for continuing to outsource the operations at our collection centers.  There were two companies that submitted proposals for the service.  Evans Disposal had a bid of $954,445 and Ryland Environmental had a bid of $1,300,000.  Chairman Davis stated this is the same fee that Evans, the current vender, presently charges to the county, so they are offering to do it for the same price.  Chairman Davis stated if he understands County Attorney Kight, the bid can be approved and also authorized, it just has to be prepared in accordance with the RFP that was sent out.  Ms. Driger made a motion to approve the bid and enter into the contract with Evans with the understanding that the contract be prepared in accordance with the RFP.  Commissioner Emory Lake seconded the motion.  All voted in favor.

The next item was Jail Architect Agreement.  Chairman Jeff Davis stated they need to expand the jail and add twelve mental health inmate holding cells.  Chairman Davis also stated the staff has also been evaluating architects and their proposals and have come back ready to make a recommendation.  County Administrator Bryan Rogers stated after doing the interviews and talking with various contractors and other recipients of jails throughout the state of Georgia, they would like to recommend Mr. Jim Ingram.  Mr. Rogers stated Mr. Ingram has extensive experience of designing jails and this will be an add on to the existing jail, not a total construction of a brand new jail and Mr. Ingram specializes in that.  Mr. Rogers also stated after interviewing the candidates and them coming up with various construction estimates, Mr. Ingram’s was more in line with the budget.  Mr. Rogers stated he would like to make a recommendation to enter into an agreement with Mr. Ingram and his fee will be $80,000.  Ms. Driger ask if there was a deadline.  Mr. Rogers stated Mr. Ingram would provide a schedule and he hopes to open bids by the first week of August.  Commissioner Trae Kemp ask Mr. Rogers if had any idea about the construction time line.  Mr. Rogers stated they will be given probably nine months to construct it but all things considered, it should be around six months to construct it.  There were no further discussions or questions by the Commissioners.  Chairman Davis stated he would like to entertain a motion to enter into a contract with Mr. Jim Ingram of Studio 8 to be the architect of the new jail expansion for $80,000.  Ms. Driger made a motion that Mr. Jim Ingram be the architect to design the jail expansion.   Commissioner Trae Kemp seconded the motion.  All voted in favor.

OTHER BUSINESS:

Chairman Davis stated the board needs to discuss modification of a custodial agreement that the county has with the bank of New York on bonds.  Ms. Driger stated she would like to make a motion to add the discussion of a modification of a custodial agreement with the bank of New York. Commissioner Trae Kemp seconded the motion.  All voted in favor.

County Administrator Bryan Rogers stated the Development Authority monetized their current SPLOST funds through bonds and Bank of New York was the bond custodian. Mr. Rogers stated those bond debts have been paid and now the county is ready to terminate the agreement with the Bank of New York so that all the SPLOST dollars will be coming directly to the county in steading of going to the Bank of New York first.  Mr. Rogers stated Dan McRae, the Development Authority lawyer, has drafted the custodial termination and County Attorney Billy Kight has reviewed it and is in agreement with it.  Mr. Rogers stated the board needs to formally execute it, and that will end the agreement with the Bank of New York.  The Chair entertained a motion to terminate the custodial agreement the county had with the Bank of New York with the bonds.  Commissioner Kemp made a motion to terminate the custodial agreement with the Bank of New York.  Ms. Driger seconded the motion.  All voted in favor.

CITIZENS:

Mr. Jimmy Rogers stated he lives in the County Club, Blackshear Ferry area and he just want to say thank you for the comments made concerning lowering the speed limit on these two roads.  Mr. Rogers stated he feels like it will make the area safer.

There being no further business, the meeting was adjourned.

 
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